US Job Description

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

This hands-on position is responsible for providing centralized support to the Human Resources department. The ideal candidate will be able to provide proactive and reliable administrative support using the utmost level of discretion concerning confidential information. The candidate will be expected to perform tasks with a high level of speed and accuracy, exhibit strong organizational skills, confidently manage a variety of tasks with competing priorities, maintain positive relations with leadership, attorneys and professional staff, and thrive within a team-oriented environment. The candidate must be able to communicate effectively by phone, email and in person, and provide information and assistance with courtesy and tact.

Job Duties and Responsibilities

• Administers the new hire orientation preparation process which includes; creating new hire schedules and confirming details for their first day, updating presentations for the firmwide and local portion of orientation, coordinating set up with IT and local HR teams, and working closey with the onboarding coordinator to deliver final schedules to new hires;
• Presents new hire orientation to all U.S. new hires;
• Sends new hire welcome emails to local office;
• Coordinates additional orientation sessions during new hires first week (integration), referred to as day 2/3 orientation;
• Prepare and process invoices, bills, and expense reports for the HR department members;
• Send policy acknowledgments to new hires;
• Generate and process retirement book links for professional staff;
• Become an integral member of the Global Solutions Event Planning Committee; assist in planning and setting up for holiday celebrations, charity events and office festivities;
• Renew annual memberships for the HR Global Solutions team;
• Maintain the employee discount program and HR intranet pages;
• Provide general administrative support to members of the HR Global Solutions team, including providing back up coverage for the HR Global Solutions shared mailbox and data entry;
• Assist with projects and other duties as assigned.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Bachelor's degree in a professional discipline required.

Experience: Minimum of three years of administrative support in a professional office environment preferred.

Skills:

• Ability to multi-task, be highly efficient and remain organized while managing various tasks.
• Attention to detail and accuracy is highly developed and a core strength. Able to identify errors, omissions and issues in a timely manner, and to propose potential solutions.
• Exemplary communication skills necessary to communicate on the telephone and in person with attorneys and staff of all levels.
• Ability to communicate at all levels in a clear and concise manner and handle confidential information with discretion. Not fazed when identifying issues and errors made by more senior staff.
• High-energy, driven, articulate, and friendly personality with a customer-service mindset. Must be comfortable working with others in remote office locations and across time zones.
• Strong Microsoft office software skills, specifically, Word, Excel, PowerPoint, Lawcruit, and internal databases, and the ability to quickly learn other applications are critical.
• Ability to maintain confidentiality of personnel and entrusted to work with sensitive matters.

Other

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions:

• Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use.
• Ability to work 40 hours per week during regular business hours.
• Ability to work overtime during peak times, as needed. Ability to work independently, but also as part of a busy, high-performing team

Working Conditions: This role is classified as flexible, meaning that you will be required to work in the office two(2) days per week. Occasionally called upon to work hours in excess of your normal daily schedule.

Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Pittsburgh: $40,000 - $52,000

Benefits Package Summary:

• 401k Plan
• Medical
• Health Savings Account
• Virtual Health
• Dental
• Vision
• Accident
• Hospital indemnity
• Critical illness
• Life insurance
• Short term disability
• Long term disability
• Flexible Spending Accounts
• Lyra Health EAP
• Paid Family Leave
• College Savings Plan
• Transportation benefit
• Back-up Child Care
• College Coach
• Pet insurance
• Paid time off

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.