At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

The Senior Budget Analyst assists in developing, monitoring, and reporting for both the Operating Budget and Capital Budget for the Safety Division. The Senior Budget Analyst is a specialist in the discipline of budget and cost management and must possess solid financial, technical, organizational, and communication skills. The Senior Budget Analyst works closely with the Division's executive team and staff, contract administration, and as well as MBTA Accounting, Budget, Finance, and Procurement Departments to ensure budget and procurement operations are accurate and delivered efficiently and within the budget and contractual parameters.

 The Senior Budget Analyst will be able to work independently with little supervision. This person must be exceedingly well organized, flexible and detail oriented.  This position will have access or exposure to confidential information, financial data, and internal audits.

• Create, develop, maintain, manage and monitor Operating and Capital Budgets, procurements and expenditures.
• Create and configure work orders along with associated cost centers for every project expenditure.
• Review invoices and requisitions for accuracy (check funding source, choose work order distribution, validate budget, enter data into FMIS) for all payments to construction vendors and consultants.
• Review quarterly cash flow projections with project teams and senior management.
• Perform financial close-out of projects (close out work orders, grants, CIP IDs).
• Work collaboratively with the Division's Director of Administration and staff to accurately administer work order budgets and contracts.
• Prepare departmental reports, budget spreadsheets, variance reports, charts, tables, and graphs for presentations.
• Assist with the development of the five (5) year Capital Investment Plan and ongoing updates as needed.
• Assist with all data collection, input and updating for financial, statistical and performance data.
• Participate in meetings with both internal and external financial staff regarding all aspects of project budgets, funding, and other finance-related issues.
• Effectively communicate progress, issues, and resolution, verbally and in writing to management regarding budget issues and policies.
• Prepare, revise, and format excel spreadsheets, power-point presentations, and other written documents at the request of the Safety Division executive team.
• Attend meetings upon request to record, transcribe and summarize discussion topics for reports and memos.
• Respond to each inquiry, whether from a customer, vendor, or co-worker in a professional and courteous manner.
• Assist with processing purchase orders and requisitions using PeopleSoft Financial Systems.
• Proofread documents and ensure accurate, consistent communication and data prior to distribution.
• Ensure security, integrity, and confidentiality of data.
• Have the ability to work effectively with a diverse workforce and independently.
• Handle complex and confidential situations and requests and serve as a resource for the department in a highly visible capacity with staff, management, and other departments.
• Track the status of ongoing matters and follow up as necessary.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends to ensure the smooth and timely flow of correspondence and reports.
• Perform all other duties and projects that may be assigned.

Supervision  

• No direct reports.

• Bachelor's degree from an accredited institution.
• Four (4) years of experience in budgeting, finance, accounting, or related field.
• Effective organizational, analytical, multi-tasking and time management skills.
• Meticulous attention to detail with emphasis on accuracy and quality. 
• Proficient in Word, Excel, PeopleSoft, and other project/program controls applications. 
• Excellent customer service and conflict resolution skills.
• Strong communication skills.
• Ability to work within a team environment and building strong working relationships.

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for for the bachelor's degree requirement. 
• An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. 
• A master's degree in a related subject substitutes for two (2) years of general experience. 
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.  

Preferred Experience and Skills

• Experience working for a public agency.
• Experience working with an ERP software.
• Experience working with Capital budgets.
• Experience with databases. 

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
• Ability to provide internal and external customers with courteous and professional experiences
• Ability to work effectively independently and as part of a team (or supervise, if required)
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
2. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
3. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
4. Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
5. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
6. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
7. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
8. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
9. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.
10. Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.