Do you want to work for an organization with a purpose? Come work for the Metropolitan Airports Commission!  

The Metropolitan Airports Commission (MAC) is seeking a Payroll Specialist to join the Finance and Payroll team. In coordination with the payroll team, a Payroll Specialist performs advanced payroll transactions that ensure timely and accurate processing of payroll for the Metropolitan Airports Commission employees which includes thirteen bargaining units. Independently audits, balances, and corrects payroll documents and payroll time records; processes payroll adjustments, retroactive pay, cost of living adjustments, union contract changes, and salary increases; prepares federal and state tax reports on a quarterly basis; uses ERP software (JDE Edwards Enterprise One) to prepare payroll and year-end reports; and performs related duties as assigned.

This position provides an opportunity for on-site and remote work. MAC's remote work policy requires employees to be on-site three days of the week. Among the three on-site days, one of them must be either a Monday or a Friday.  

To apply: Click the "Apply" link located above the position description, log-in and follow the instructions provided. 
   
Questions regarding this position can be directed to Alaina Reede at alaina.reede@mspmac.org or at (612) 725-4690. Applications will be accepted until 3:00 p.m. on Tuesday, January 21, 2025. 
   
MAC complies with the Americans with Disabilities Act. If an accommodation is required for you to participate in the application process because of a disability, please contact Tekia Jefferson at 612-726-8196 or Tekia.Jefferson@mspmac.org.
   
MAC is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, gender, age, nationality, or disability.  

Bi-weekly Payroll Processing

• Audit employee time entry submissions through the JD Edwards ERP system and UKG for accuracy of hours, earnings, compliance with state and federal regulations, contract agreements, and MAC policies. 
• Review calculations based on Fair Labor Standards Act (FLSA) standards for overtime, contract premiums, and shift differentials per collective bargaining agreements.
• Maintain current knowledge of MAC policies, applicable federal and state laws, and union contract agreements. 
• Review error reports, trace errors, and make appropriate corrections to ensure timely processing of payroll checks.
• Import time entry from time-keeping system.
• Perform setup and maintenance processes for general deductions; verify and reconcile mandatory and voluntary deductions including benefits, accruals, and special individual deductions.
• Maintain files and records on garnishments, child support, levies, and severance pay. 
• Audit and import online expense reports to be processed through payroll.
• Review, verify, and enter direct deposit information.
• Calculate and process wage adjustments relating to overtime, promotions, reclassifications, retroactive pay, cost of living adjustments, terminations, etc.
• Prepare and generate files for transmitting direct deposit payroll information to financial institutions.
• Process and document vouchers for payments to vendors to accounts payable. 
• Prepare, reconcile, and submit bi-weekly payroll related filings for deferred compensation, employee garnishments, pension contributions, HSA/FSA contributions, and employee payroll information to the appropriate financial institution for payments. 
• Prepare biweekly payroll related journal entries; evaluate for accuracy, completeness, and conformity with established collective bargaining agreements and procedures.
• Submit approved payroll tax information to service provider for tax filings and payments.
• Process calculations for and track longevity, holiday, and educational pay.
• Provide information to internal and external auditors and other departments as appropriate in the verification of payroll related processes.
• Respond tactfully, timely, and accurately to phone calls, emails, employee issues, and requests for information.

• Review timecards for accuracy and verify manager approvals.
• Support assigned MAC groups with assistance for the time keeping system. 
• Serve as a back-up to the Payroll Manager for system administration.
• Use the in-menu reporting system in the time keeping system to gather data for other departments for monthly billings.

• Prepare bi-weekly paid time off reports.
• Prepare quarterly Federal and State tax reports.
• Reconcile quarterly 941 reports to total Federal and State tax payments.
• Prepare bi-weekly payroll reports (e.g., DBA register, check register, pension reports, etc.).
• Responsible for the application of state aid reimbursement for police pensions.
• Process other department wage and audit requests.

• Maintain online expense reporting, employee reporting workflow, and reimbursement rates in the JD Edwards system. 
• Provide employee training for online expense reporting process as needed.
• Process employee stipend requests and prepare annual stipend audit.
• Prepare and submit the monthly Commission Report - Travel, Payroll Expenditures, etc.
• Provide back-up support to the Payroll Manager for maintaining the MACpoint Payroll webpage.
• Process off-cycle payrolls as requested.
• Other duties as assigned.

• Customer Focus - Building strong customer relationships and delivering customer-centric solutions
• Decision Quality - Making good and timely decisions that keep the organization moving forward
• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Ensures Accountability - Holding self and others accountable to meet commitments
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
• Values Differences - Recognizing the value that different perspectives and cultures bring to an organization
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of unique needs of different audiences
• Courage - Stepping up to address difficult issues, saying what needs to be said
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels
• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations

MINIMUM REQUIREMENTS

• High school diploma or equivalent, such as a GED.
• Three years of experience processing in-house payroll for 100+ employees.
• Experience applying applicable state and federal laws to payroll processing and transactions. 
• Intermediate skill level using Microsoft Word, Excel, and Outlook. 
• Ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals. 
• Ability to compute rate, ratio, and percent.
• Strong communication, interpersonal, and collaboration skills.  
• Ability to analyze data, identify errors or trends, and recommend corrective action as needed.
• Ability to perform under pressure to meet deadlines.
• Strong attention to detail.
• Experience using payroll software.
• Ability to maintain strict confidentiality.

• Associate's degree in accounting, finance, or a related field.
• Experience applying Human Resources policies and multiple collective bargaining agreements to payroll processes.
• Experience using JD Edwards Enterprise One.
• Valid APA sponsored FPC or CPP certifications.
• Experience with timekeeping systems that integrate with payroll systems, preferably UKG.
• Basic understanding of tax laws.
• Knowledge of IRS Publication 15.
• Knowledge of the Minnesota Government Data Practices Act.
• Experience with public pension funds, such as PERA.