Our client, a luxury tequila brand, is looking for an Office Manager to join their team!
This role is a freelance to full-time position, onsite 5 days a week in Manhattan.
Responsibilities: - Handle the pre-order and execution of event materials (i.e. trays, tablecloths, aprons, flowers, glassware, cooler, tongs, bowls, ingredients, print and frame menu and bar signage, etc)
- Manage onsite deliveries and pick-ups as needed
- Be responsible for packing, deployment and tracking for US and international VIP & influencer packages
- Provide weekly reporting on inventory (POS, glassware, dummies, event materials, product)
- Supplement inventory for international markets
- Provide weekly reporting on inventory levels and re-order as needed
- Restock any key team materials, including product samples and priority business development items
- Collect, sign, and distribute all packages and deliveries on behalf of the office
- Manage consumer, company, or partner in-office meets & events with set up and breakdown
- Lead overall office administration and office related tasks ensuring all equipment is functioning, office reception and utility services
- Coordinate scheduling and assist with maintenance as necessary with contractors, including IT, building management, landscapers, and any other groups servicing the office space
- Ad hoc errands, including gift shopping, making reservations, personal travel, picking up items etc.
Must Haves:
- Minimum 3 years experience in office management
- Bilingual (Spanish)
- Proficiency in Microsoft Office Suite
- Be comfortable handling admin duties on a day to day basis
Nice to Haves:
- Strong written and verbal communication skills
- Have a passion for luxury, art, culinary and spirits and be excited to help build a luxury food & beverage brand
- Be a self-starter, highly organized and able to prioritize multiple projects in fast-paced environment
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
Email your resume in Word to:
josh.francois@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : JF20-1835906 -- in the email subject line for your application to be considered.***
Josh Francois - Recruiter
For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.
This job was first posted by Creative Circle on 01/13/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
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