Location Designation:Hybrid - 3 days per week

Be part of a dynamic team shaping the future of talent at New York Life. As part of Human Resources, you'll contribute to a comprehensive strategy that attracts, develops, and retains top talent. Whether it's identifying future leaders, crafting engaging learning experiences, or fostering a vibrant workplace culture, your work directly empowers individuals and fuels the company's growth. Join us and play a vital role in making New York Life a destination employer for generations to come.

Role Overview: We are seeking a versatile, highly organized and detail-oriented individual to join the HR Department Strategy and Administration team. This position plays an essential role in coordinating departmental events and meetings, handling various administrative responsibilities, supporting internal communications, and providing general administrative support across all areas of HR. This role ensures the smooth operation of HR events, meetings, and administrative functions, contributing to a positive and efficient HR environment.z

What'll You'll Do:

Department Meetings Coordination

• Develop and maintain annual HR Department calendar, including planning and scheduling meetings and events, with input and guidance from manager, Admin Team, and referencing established practices and guidelines.
• Handle planning and ensure high quality execution of all HR Department-wide meeting/ event logistics, including but not limited to conference space reservations, calendar invites, and catering orders, working closely with the HR Admin Team, Corporate Communication, Events, Multimedia, Corporate Services and the Conference Center teams as needed. Work with HR Budget Team for approval of all associated costs.
• Prepare and manage the presentation materials for Human Resources town halls and other department-wide events. working closely with internal corporate communications, presenters, and HR leadership as needed.
• Coordinate HR department leadership meetings, including agendas and materials coordination, working with your manager, the HR Admin Team and HR leadership.
• Develop and administer surveys for various department events, including coordinating communication to employees and providing survey results to leadership.
• Maintain HR Communications Outlook Calendar with all HR department meetings and events.

Administrative Support

• Own and maintain Annual Calendar, planning and schedule.
• Department P-Card Owner, responsible for managing orders, expense reporting, and tracking details.
• Update Administration procedures and content regularly
• Maintain functional HR department organizational chart (in PPT) and keep current version posted on internal site.
• In coordination with the HR Admin Team:
  • Maintain the organization and optimal functionality for office common areas, e.g., the copy areas, conference rooms and pantry, including monitoring and managing supplies inventory and ensuring adequate supply of paper for all HR printers in common areas.
  • Address office and building-related issues and malfunctions promptly.
  • Coordinate the ordering and delivery of gifts for Promotion Days and other ad hoc HR gifts as needed.
  • Provide support to all HR Senior Leadership Team (SLT) members as needed.
• Own and maintain department distribution lists in Outlook.
• Maintain floor plans of employee and hotel cube locations, working with the Admin and leadership team to identify seating arrangements for new hires and others as needs arise and update space management system timely.
• Update and maintain space management records in the system timely and accurately.
• Handle other administrative duties and projects as assigned.

Employee Engagement

• Help maintain the internal HR department intranet site.
• Actively participate in HR Engagement Team and help drive engagement efforts across HR teams.
• Support and coordinate as needed all department events, including annual Giving Campaign events, Volunteer events (e.g., Month of Service), and Milestone Anniversary Celebrations
• Send monthly update to HR SLT of all hires, departures, and upcoming retirements and milestone anniversaries.
• Support onboarding process for HR new employees using checklist working with the HR Admin Team.
• Coordinate ordering and distribution of giveaways to HR employees
• Stay apprised of diversity and inclusion opportunities offered by DEI, share information with HR Communications partners, on internal HR intranet site, and with HR Admin Team to help drive participation.

What You'll Bring:

• Bachelor's degree preferred
• Independent organized worker, with strong follow through
• Proactive/ takes initiative/ resourceful /Ability to organize creative engagement activities
• Strong attention to detail
• Agility to juggle multiple initiatives
• Strong oral and written communication skills
• Advanced Microsoft Office skills - PowerPoint, Word, Excel, Teams, OneDrive

Pay Transparency

Salary Range:$47,500-$80,000

Overtime eligible:Nonexempt

Discretionary bonus eligible:Yes

Sales bonus eligible:No

Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Diversity Promise

We believe in a diverse workforce because it is our mission to advocate for the financial security and success of people in every community. This is why diversity, equity, and inclusion (DEI) are guiding principles that are embedded in our brand and our culture. Click here to learn more about how we have been recognized for our leadership.

Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by theFoundation.We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

Job Requisition ID:90814