Private Equity firm located in Midtown Manhattan is seeking to hire a Temporary to Permanent Executive Assistant. During the temporary period through February 2025 this role would float between the Investor Relations team and the Legal and Compliance team. This position will start ASAP and require 4 days in office with flexibility to be in 5 days when needed. Hours are 8:30am-6pm with availability to work after hours as needed.

Responsibilities:

Meeting Materials - assembling information and materials; print and prepare (pdf, e-mail, bind, ship, upload, etc.) marketing presentations and reports for clients and prospects
Coordinate refreshments, guest registration with security and greeting of guests for in-office meetings
Manage CRM database for supporting group to ensure investor and prospect meetings are captured in DealCloud to include contact information, dates, notes. Printing reports upon request
Complete expense reports via Concur
Compliance presentation approval process via AdMaster
Coordinate Travel both domestic and international including scheduling flights, reserving car services, making dinner and lunch reservations, scheduling external/roadshow meetings, obtaining visas; must be able to reschedule, when both in and out of the office if needed, based on last minute schedule changes.
Manage executives' calendars, making and rescheduling appointments and travel arrangements, ensuring they stay on schedule, acting as a true gatekeeper
Work with other support team members, including affiliate executive and admins, providing general administrative assistance as needed
Assist with ad hoc projects as assigned

Qualifications:

Minimum of 5-years of administrative support experience, preferably supporting C-Suite executives
Strong Microsoft skills; Outlook, Excel, Word, and PowerPoint
Experience with Concur, CRM (DealCloud); ability to learn software systems quickly
Bring confidence, can-do attitude
Ability to anticipating events, acting ahead of time; initiative-taking mindset
Ability to maintain confidentiality of all sensitive and confidential information and issues
Ability to be resourceful with little assistance

Compensation:

While temp this would pay Up to $45/hour, If/when perm this role would pay between 120-130k DOE
Medical, Dental, Vision (Employee Contribution)
401k Match
Pension
Events/Company Parties

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)