Job Description:

Primary Responsibility: Under the supervision of the Purchasing & Contracts Director, the Contract Specialist participates in a variety of procurement functions and is responsible for the coordination of award activities relating to contract proposals. This includes contract administration activities for the solicitation, review, analysis and drafting of both standard and non-standard College contracts and agreements and developing and recommending contractual standards. The position also provides technical support for the consistent administration of contracts and performs some administrative duties for the department.

Pre-requisites for Position (Qualifications Standards) Education and experience sufficient for the rigors of the position. Examples may include a bachelor’s degree and minimum of four years of related contracting experience, including formalized agreements, and working knowledge of aspects of legal agreements. Experience or proven ability to work on a highly collaborative team and demonstrated competence in working knowledge of contract drafting, review and administration preferred.

Special Skills or abilities directly applicable to the position: ability to lead, influence, and motivate others. Critical thinking and planning skills. Collaboration and creative problem-solving skills. Public speaking skills. Demonstrated project management and project tracking experience. Professional and effective verbal and written communication skills. Program implementation, management, and tracking skills. Strong attention to detail and well-developed organizational skills. Excellent customer service skills and experience to build, sustain, grow, and monitor relationships. Ability to work independently while holding to excellent team-wide communication practices. Ability to multitask, change priorities when necessary, and follow through with all assignments. Advanced knowledge of word processing, spreadsheets, project management tools, customer relationship management tools, email, and the ability to quickly learn new systems and technology platforms and tools. Willingness and ability to travel. Welcoming. Innovative. Focused on Student Success. These principles reflect the soul of CMC. They guide us in building our teams, cultivating leaders, and expanding our approaches and mindset. They guide us to be an institution of higher education that’s the right fit for every faculty member, staff, student, and community member in its trust. Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds. Bilingual (English/Spanish) or conversational language abilities preferred.

Hiring range = $65,582.51 - $72,869.56 ($31.53 - $35.03 hourly) annual salary depending upon a combination of education and experience. Benefits include Medical, Dental, Vision, Life Insurance, Pet insurance, retirement contribution, tuition reimbursement, annual & sick time, mental health resources, healthy lifestyle benefits, affordable transitional housing may be available to the successful candidate based on eligibility and availability, relocation if applicable. CMC utilizes a wage progression compensation model that accounts for a candidate’s skill and experience. Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act. Position anticipated to close on September 18, 2024, or until filled. Minimum Qualifications: Essential Duties Responsible for contract administration activities for the review, analysis and drafting of both standard and non-standard College contracts and agreements. Understands and applies current College policies and public entity procurement regulations and guidelines. Gathers information necessary to define contract requirements and assists personnel in developing contract scope, milestone, deliverables, and critical timeframes. Creates, prepares, maintains, and distributes documents and confidential material. Includes coordinating the preparation of final contract documents, distributing the contract document, and communicating with personnel on an ongoing basis relative to contract progress or completion. Maintains contract records in CMC’s database (Workday) and ensures the accuracy of contract filing systems containing original contract agreements and amendments; maintains and updates files; distributes contract documents to parties of interest and upon request; maintains contract logs and related specialized records. Monitors and tracks deadlines; researches, gathers and assembles data and information related to contracts. Handles confidential issues; communicates professionally. Solves problems, applies guidelines and uses processes that are stated and defined, or determines solutions and actions exercising independent judgment and discretion. Serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures. Performs complex and often confidential clerical/technical support duties including but not limited to maintaining and managing the commercial card program, maintain the mailroom and office machines, and performing department purchasing and accounts payables activities. Performs other duties as assigned.

Special Conditions of Employment: Successful completion of a background check including motor vehicles records report will be required. Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned. This position will require travel and evening and weekend work.

Working Conditions: This position requires constant sitting, occasional walking, standing and driving; occasional handling objects, pushing/pulling; frequent reaching with hands/arms, and use of finger movements; occasional lifting, carrying, pushing or pulling objects up to 50 lbs. Constant written and oral communication and the ability to reason and analyze and perform calculations occasionally. Work is performed using a computer and standard office equipment daily and driving a vehicle occasionally. CMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the College will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. 

NOTE: This position description is intended to indicate the basic nature of positions allocated to this class and provide examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Employees may perform other related duties as required to meet the ongoing needs of the organization.