Title

Budget Assistant, Administrative Assistant II

Department Summary

The Division of Academic Affairs builds, sustains, and continually enhances an environment of teaching, learning, and scholarship that meets and readily adapts to the changing needs of students, faculty, librarians, and staff; promotes the generation and sharing of new knowledge and innovative approaches; and actively cultivates professional advancement, public responsibility, and personal well-being.

The Oce of the Provost works with divisional and campus constituencies to advance the core values of academic excellence, opportunity, and innovation. Among other key responsibilities, the Oce coordinates the planning of new degree programs, hiring and evaluation of faculty, and ensures an effective teaching and learning environment.

BSU's degree programs are offered through six colleges: the Ricciardi College of Business, the College of Education and Health Sciences, the College of Humanities and Social Sciences, the Bartlett College of Science and Mathematics, the College of Continuing Studies, and the College of Graduate Studies. Student support services are offered through several oces within the Division of Academic Affairs: the University's Library Services, Academic Achievement Center, and the Registrar. Faculty support services are available through the Center for the Advancement of Research and Scholarship, the Oce of Grants and Sponsored Projects, the Oce of Teaching and Learning, the Oce of Institutional Research, and the Oce of Assessment.

The Minnock Institute for Global Engagement (MIGE) provides opportunities to the BSU community for academic programs, travel, research, and community service. The Center for Transformative Learning is a hub for connecting and enhancing BSU's high-impact practices (HIPs), including community engagement, internships, global learning, undergraduate research, and the Honors Program.

When you join the team at Bridgewater State University, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students, alumni, and community partners.

We seek equity-minded applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, religion, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community and of the communities we serve.

Position Summary

The budget assistant plays a critical role in assisting the divisional budget manager in managing finances in the Office of the Provost and Division of Academic Affairs. They are responsible for maintaining accurate records, ensuring budget security, and communicating professionally with clients, staff, and the university community. This role requires strong attention to detail, financial judgment, and the ability to work collaboratively with various stakeholders and cohesively with the Assistant Director, Budget.

Supervision Received: Assistant Director, Budget
Supervision Exercised: Student employees(Full-time, AFSCME position)
Tour of Duty: Monday - Friday, 8:45 AM-5:00 PM (with Saturday and Sunday as days off).
(Subject to Change)

This position is located on campus in Bridgewater, MA. This position is eligible for hybrid / remote work in accordance with BSU remote work policy.

This is a non-essential position.

This is an AFSCME unit position and is subject to the terms of that union agreement.

We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

Position Type

AFSCME Classified

Essential Duties

• Acts as an additional point of contact for faculty and staff in need of support with Concur and travel reimbursements.
• Assists the Associate Provost for Academic and Faculty Affairs with the Dean-Provost Scholarship Support disbursements.
• Responsible for submitting and tracking summer stipends for faculty, as well as disbursing and tracking additional compensation forms issued through the Oce of the Provost.
• Administers several faculty-led program budgets from procurement through accounting.
• Responsible for the requisition process for Faculty Librarian Research Grants (8 per semester-16 concurrent FLRGs per year) and acquisition of capital expenses under the direction of the divisional budget manager providing updates on expenditures and funding to the Associate Provost for Academic and Faculty Affairs.
• Organizes the financial Faculty & Librarian Excellence Awards' budget, providing updates on expenditures and funding to the Associate Provost for Academic and Faculty Affairs and facilities payments to award winners.
• Works proactively to ensure the division utilizes resources in a scally responsible manner.
• Assist divisional budget manager with guiding faculty, deans, directors and departmental staff in resolving budget-related issues and problems with purchasing goods and services
• Works cohesively with the divisional budget manager and collegiately with other various University departments and offices.
• Perform other duties as may be assigned.

Required Qualifications

* Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions listed in the MA State Job Specifications.
* Knowledge of the principles and practices of office management
* Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
* Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
* Ability to follow written and oral instructions.
* Ability to gather information through questioning individuals and by examining records and documents.
* Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
* Ability to assemble items of information in accordance with established procedures.
* Ability to determine proper format and procedure for assembling items of information.
* Ability to maintain accurate records.
* Ability to communicate effectively in oral expression.
* Ability to deal tactfully with others.
* Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds.
* Ability to give written and oral instructions in a precise, understandable manner.
* Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and /or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
* Ability to exercise sound judgment.
* Ability to exercise discretion in handling confidential information.

State Job Specifications are available in the Human Resources Office and/or the department web page: www.bridgew.edu/hr

Applicants must be able to demonstrate employment eligibility in accordance with the Immigration Reform and Control Act of 1986.

Work Environment

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18

Special Conditions for Eligibility

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E-Verify employer.

This position is not eligible for H-1B sponsorship.

EEO Statement

Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.

Salary Range

$2,200.91 bi-weekly (Grade 17, Step 1)

Posting Number

S01137P

Open Date

09/20/2024

Close Date

10/06/2024

Open Until Filled

No

Special Instructions to Applicants

Please note the following information is required to complete your application for this position:

* A minimum of three (3) professional reference entries in space provided on the application form. The following documentation is optional:
* Resume/CV
* Cover Letter
* Equity and Inclusion Statement- a personal statement on a candidate's past efforts to enhance diversity, equity, and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss scholarship, professional skills, and demonstrable experience that would enhance the university's efforts to promote a diverse, equitable, and inclusive community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates' application materials.PDN-9d236136-3ca6-430e-8085-efff3fc0786d