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Position Summary

The Billing Administrator is responsible for updating accounting platform with issued invoices, billing clients on specified platforms, process and track customer billing approvals and assist Supervisor with process changes.

Duties/Responsibilities

• Assists in proactive & necessary research to resolve billing opportunities
• Ensures compliance with client guidelines and agreements
• Creating and issuing invoices to customers through spreadsheet or client portals
• Data entry of invoices and credit memos into accounting platform
• Assist Supervisor with compiling information regarding audits (internal or external)
• Assist Supervisor with aging invoices and help resolve problems
• Filing and record keeping of documents and other administrative duties
• Various duties assigned by Project Controls Manager and Billing Supervisor

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• High school diploma or equivalent and a minimum of five (5) years of related work experience
• Exceptional verbal, written and presentation skills with ability to communicate in an effective manner
• Computer proficiency and expertise in Microsoft products, including Excel and Word.
• Proven ability to work effectively in a team environment.
• Highly organized with strong attention to detail.
• Ability to work under pressure with tight deadlines.
• Ability to multitask and prioritize day to day with financial and administrative functions

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is required to sit at a desk and work on a computer for prolonged periods of time.

It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.

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