King County Parks is seeking an experienced Administrative Specialist II to join the Community Investments and Engagement team. In this role, will use your administrative skills to play a crucial role in enhancing our park system by connecting the people of King County to our parks and programs.

About the Role:
This position works closely with various stakeholders and staff to provide administrative, data management, technical support and communication duties supporting the operation of the Community Investments and Engagement section. This position supports purchasing for the section, ordering signs and promotional materials, coordinating bulk mailings, and supporting the team in a variety of administrative functions.

This position performs work remotely and onsite.

About the Team:
Join a team of talented professionals that lead grantmaking, communications, community engagement, and volunteer engagement for King County Parks!  The Community Investments and Engagement team is dedicated to creating welcoming, safe spaces for all people to experience the outdoors through compelling storytelling, innovative community grants programs, and thoughtful relationship-building and conversations with diverse members of the public. We engage with the public to solicit and incorporate their feedback into our work. We collaborate with community-based organizations to better support and develop our park system in a way that reflects the range of needs and experiences of the community members who utilize our parks.

Our system consists of more than 205 parks, 175 miles of regional trails, and 250 miles of backcountry trails. Our mission is to steward, enhance and acquire parks to inspire healthy communities. We seek to cultivate strong relationships with community partners to enhance park amenities for all King County residents to enjoy today and for generations to come. Learn more at www.kingcounty.gov/parks.

Commitment to Equity, Racial and Social Justice:
King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive.  We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Administrative Specialist II, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Apply now for a rewarding career at the Parks Division of King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities.  Enjoy training, comprehensive benefits, and growth opportunities.

What You Will Be Doing: 

Administrative Support:

• Provide administrative support to internal and external customers/stakeholders, which includes managers, supervisors, co-workers, external customers, and the public. Coordinate responses to public inquiries.
• Manage finance and accounting processes, including purchasing and processing payments, submitting orders, and managing printing orders.

• Prepare, proofread, and finalize documentation including meeting notes, correspondence, and presentations. Participate in and take notes at various internal and external meetings and events. 
• Serve as section's Electronic Records Coordinator responsible for managing electronic records according to established protocols and retention schedules. Develop and manage systems for filing, communication, and documentation (SharePoint, Teams, OneDrive).

• Manage section calendar including scheduling meetings and appointments, managing video conferencing requirements, developing meeting materials, and reserving rooms and equipment.
• Manage section business needs such as processing requests for office supplies and equipment, travel and training, printing, and copying, and signage production. Ensure the necessary approvals are secured and coordinate purchases. Manage inventory to distribute to the community.

Qualifications You Bring:    

• Minimum of three years of progressive office experience providing administrative, technical, clerical, and customer service support functions. 
• Ability to effectively plan, prioritize, and delegate workload on a daily basis while adapting to changes. 
• Demonstrated ability to communicate effectively with the public.
• Demonstrated experience in customer service roles with the ability to effectively engage diverse populations, answer inquiries, and resolve issues for a positive experience.
• Commitment to advancing King County's Equity, Racial, and Social Justice priorities.  
• Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint, and SharePoint).

• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Communicates Effectively: Developing and delivering multi-modal communications that convey a clear understanding of the unique needs of different audiences.
• Manages Complexity: Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
• Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.
• Optimizes Work Processes: Knowing the most effective and efficient processes to get things.  
• Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.  
• Decision Quality: Making good and timely decisions that keep the organization moving forward.

• Valid Washington State Driver's License
• Experience with financial management and procurement processes and systems.

Working Conditions:

• Remote and Onsite Work Details: Employees in this role work remotely from a home location, with onsite reporting requirements typically 1 - 2 times per week. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life-balance and reduces carbon footprint under the department's vision of Green Where We Work.  
• Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements.
• Work Schedule: This full-time position works a 40-hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. 
• Union Representation: This position is not represented by a union.

• Complete Application
• Resume
• Cover Letter

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.