Great people make great properties. As a shopping center developer of some of the nation’s best real estate in top markets, Macerich offers opportunities to work, grow and develop your unique talents. Apply now to help us shape the future of retail real estate while building a meaningful, rewarding, and balanced career.

The Position on our Team:

The Administrative Assistant assists in the day-to-day operations of the property. These duties include customary administrative support for the General Manager, Operations Manager, Marketing Manager, and Specialty Leasing Managers.

This is a full-time, in-person role based at the Fashion Outlets of Chicago.

In This Role, You Will:

• Obtain all pertinent information and documentation required for generating SLD lease documents. Send documents to tenant for execution through DocuSign. Discuss with tenants all move-in requirements (i.e., business information, sign approval, first and last month’s rent, insurance requirements, etc.). Guide new SLD tenants through the opening process.
• Walk the mall daily to confirm SLD tenants are open and operating as required; notify tenants as necessary of non-compliance with lease requirements and/or operating rules.
• Maintain correspondence and documentation for the Specialty Leasing program. Document program activities appropriately to include noteworthy information (i.e., possession dates, opening/closing of tenants, etc.). Process all information and correspondence, including filing and distributing to the appropriate personnel.
• Work with Specialty Leasing Manager in the design and preparation of regular and on-demand reports, including canvasing reports, variance forecasts, leasing, and pipeline reports, as well as direct requests for associated data.
• Assist with the collection of delinquent rents and submission of sales reporting for SLD tenants.
• Assist General Manager, Operations Manager and Marketing Manager as needed with general property management and marketing tasks, including inputting work orders as needed for space/cart turnover, operational issues, event set ups, etc.
• Track common area space and inventory availability as requested.
• Maintain current inventory list of all cart/RMU fixtures, order supplies as necessary.
• All other duties as assigned.

What You Bring to Macerich:

• High School diploma or equivalent.
• Minimum 5 years administrative experience.
• Experience in commercial real estate administration preferred.
• Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook
• All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.

Why You’ll Love Working with Us:

We know our people make us who we are, and we take pride in recruiting and retaining the best and brightest employees from all backgrounds. We recognize the value of strengthening our workforce with diverse thoughts, voices, ideas and people. This makes our company a rewarding and energizing environment to work in.

As an employee with Macerich, you will also benefit from the following: 

• Best-in-class benefits with affordable employee contribution levels.
• Hybrid work schedule with the ability to work remotely two days per week.
• Annual paid time off, including vacation time, 12 paid holidays and 80 hours of sick time
• annually.
• Savings accounts for your future through 401K and Health Savings Accounts.
• Participation in the Company stock program at a discount.
• 24 paid volunteer hours annually and employer charitable match benefit.
• Access to Calm for mindfulness support, sleep hygiene, and stress management.
• A sense of belonging fostered by wellness, satisfaction, diversity and inclusion.

Why Macerich

We create places where people come together. Macerich is reinventing the retail experience bringing together the best of shopping, dining, office, multifamily and experiences to meet the needs of the communities we serve. With 44 properties in some of the most vibrant, bustling cities across the country from New York to California, Macerich is setting the bar for transforming retail real estate into our vision for Regional Town Centers for everyone.

Our Culture of Belonging

At Macerich, we prioritize diversity, inclusivity, and equity, benefiting our employees, workplaces, and communities. We actively seek talented individuals from diverse backgrounds, recognizing the strength it brings. Our goal is to create a thriving, respectful environment that celebrates uniqueness and fosters learning. We are proud of our practices promoting equal employment and advancement opportunities. Macerich welcomes all qualified applicants, regardless of protected characteristics. For further details, refer to our Anti-Harassment, Discrimination, and Retaliation Policy. We provide reasonable accommodations for individuals with disabilities. Contact our People team for assistance.

We strive to be leaders in our industry by operating properties that prioritize responsible stewardship of our resources for the benefit of our tenants, guests, investors, employees, communities, industry partners and the planet. We are also committed to creating a diverse, inclusive, and equitable workplace where all employees can thrive. By prioritizing and investing in our employees, we create value for our workplaces and Regional Town Centers, as well as the communities we serve.