JOB SUMMARY
The Administration Project Coordinator understands and executes the various steps, tasks and assignments needed to move a project to completion, in addition to maintaining positive working relationships across the system.
ESSENTIAL FUNCTIONS OF THE ROLE
Prepares and updates documents and presentations. Creates communications and correspondence. Coordinates program calendars, meetings, agendas and meeting minutes. Orders supplies, reviews inventory, monitors building activities, coordinates with occupants, greet employees and guests to the building.
Supports project and status meetings by soliciting input from owners and participants, assuring agendas are in place and accurate and meeting outputs are available in a timely fashion.
Performs key tasks to support all aspects of various stages of projects to help ensure project success including the process of submitting invoices and managing payments.
Use project scheduling and control tools to support the monitoring of project plans, and reporting of project statuses.
Compiles, processes, and reviews information from several programs. Designs and generates routine and specialized reports for departmental and administrative use.
Performs queries and provides downloads of information as requested. Creates trends, graphs data and prepares reports including building accupancy.
Performs audits to ensure quality, accuracy and the integrity of the data and reviews for resolution.
Performs analysis where needed to aid in supporting projects, reporting and audits trending.
KEY SUCCESS FACTORS
HS Diploma/GED/ College Degree a plus
2+ years relevant experience in healthcare or administration project management
Effective Interpersonal and relationship building skills
Excellent listening comprehension and communication skills
Ability to establish and maintain effective professional relationships across organizational lines.
Ability to develop and implement short and long range organizational goals, objectives, strategic plans, policies, and operating procedures.
Ability to balance multiple demands and respond to time constraints
Ability to understand, optimize and document complex processes.
Must be able to communicate thoughts clearly; both verbally and in writing.
General computer skills, including but not limited to: using required software applications, data entry, information security, and email.
BENEFITS
Our competitive benefits package includes the following
- Immediate eligibility for health and welfare benefits
- 401(k) savings plan with dollar-for-dollar match up to 5%
- Tuition Reimbursement
- PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
QUALIFICATIONS
- EDUCATION - H.S. Diploma/GED Equivalent/ College Degree a plus
- EXPERIENCE - 2 Years of Experience
- CERTIFICATION/LICENSE/REGISTRATION -
Basic Life Support (BLS): BLS within 30 days of hire or transfer.
