How to Apply

A cover letter is required for consideration for this position and should be attached to the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Who We Are

LSA Specialized Office Services (SOS) is a team of regular staff members who offer a full range of skills and services to units including student services, department administrative support, and executive assistance. Individuals will serve in interim positions throughout the College of LSA where there are requests due to absences, open positions, or special assignments.

SOS is currently seeking a qualified Administrative Assistant Senior to join their team, who will perform varied duties depending on the assignment including student services, human resources, financials, and administrative support activities. Rotating assignments may be for a few weeks to a few months depending on the needs of the department.

The target salary range for this position is $48,000 to $57,000. The final salary may be higher based on the qualifications and experience of the selected candidate.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a
secure future. Benefits include:

Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses

Being part of something greater, of serving a larger mission of discovery and care that is the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It is adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

Responsibilities*

Administrative support activities include: serving as the office manager for the department; organizing special events and guest speakers, providing administrative support to the department Chair/Director; managing the day-to-day operations of a subunit or smaller academic unit; providing facilities and equipment management; preparing and/or edit confidential correspondence and reports; schedule, coordinate and plan visits for faculty job candidates; prepare paperwork for faculty tenure and promotional reviews; and upload materials to the department website.

Administrative support for various HR activities that may include coordination of recruitment, hiring, and promotion activities for faculty and staff; assisting with gathering information for the appointment process for staff, faculty/lecturers, GSI, GSRA, and temporary appointments; transactional and administrative support for J-1, F-1 and H1B visas in partnership with our human resources team.

Administrative support for financial activities that may include providing information for financial transactions; assistance with grant applications; cash handling; and, tracking transactions to ensure proper payment, in partnership with our financial teams.

Student services administrative activities include the following: assisting with graduate and undergraduate student recruitment, admissions, schedule/course guide preparation, course approvals, providing support for faculty curriculum committees; answering general questions about the concentration and courses; scheduling advising appointments; issuing overrides; enrollment monitoring and planning; classroom scheduling; coordinate grade sheets and evaluations; event planning; organize files and communicate with applicants; may coordinate GSI/GSRA hiring process; coordinate and process graduate fellowships; Informational advising; and, provide best practices for student services to LSA units.

Required Qualifications*

High school education or equivalent
4+ years experience in general office or administrative support
Experience with logistical support and coordination of student and/or employee activities.
Ability to be flexible in a variety of work settings and to adapt easily to different processes and procedures.
Exceptional organizational and problem-solving skills, attention to detail, and ability to simultaneously manage multiple tasks.
Demonstrated ability to exercise tact, discretion, sensitivity as well as proper judgment.
Excellent interpersonal skills, including ability to work with a wide variety of people internally and externally.
Excellent communication skills
Proficiency in word processing software and an intermediate level of skill with both spreadsheets and presentation software.

Desired Qualifications*

Associate degree or higher and/ or equivalent experience
Experience with student services activities such as advising, curriculum support, overrides and other student activity functions.
Initiating transactions (financial, human resources, procurement) in Wolverine Access/Oracle based software or a similar enterprise system.
Experience working in an academic environment at the University.
Experience with the LSA academic cycle, policies, and procedure

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei .

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.